House Manual

House Rules

No Parties or Events: To maintain a peaceful environment and respect our neighbors, we do not permit parties, events, or large gatherings.

No Smoking: Smoking is strictly prohibited inside and outside the cabin. No illegal substances allowed on the premises.

Booking Guest Age Minimum : 25 or older, Host reserves the ability to check ID.

Occupancy: The maximum number of guests allowed is as per the booking details. No additional overnight guests are permitted without prior approval from the owner. The property is child-friendly and suitable for toddlers and children under 12.

Local Laws & Ordinances: Guests must comply with all local laws, rules, and ordinances during their stay. Any violation may result in immediate termination of the reservation.

Check-in / Check-out: Check-in is 4pm, check-out is 10am. Please respect these times unless otherwise agreed upon in advance. Late check-outs without prior approval will result in additional fees and also the inconvenience of leaving while the cleaning team is on-site.

No Pets: Exceptions made for registered service animals, but please notify us in advance.

Quiet Hours: To respect our neighbors and maintain a peaceful environment, we ask that you observe quiet hours from 10:00 PM to 8:00 AM. During this time, please keep noise levels to a minimum, particularly when outdoors.

Outdoor Amenities: When using the BBQ grill, fire pit table, or wood-burning fireplace, please follow the provided safety guidelines and never leave these amenities unattended.

Outdoor Fires: There are no fires allowed outside of the grill and fire table. When using the grill or fire table please adhere to local fire regulations and guidelines. Do not leave the fire unattended and always fully extinguish it before leaving the area. Refer to the next page for safety guidelines.

Trash Disposal: Dispose of trash in the designated bins. Please ensure all trash is bagged and securely tied before placing it in the bins.

Maintenance and Damage Reporting: In case of any issues or damages, please notify us immediately so we can address the problem promptly. Guests will be held responsible for any unreported damages.

Furniture and Amenities: Please treat the furniture and amenities with care and return them to their original locations before departure. Please don’t rearrange the appliances or furniture.

Personal Belongings: Please ensure you take all personal belongings with you upon departure. We cannot be held responsible for any items left behind, but will do our best to find and return.

Safety and Security: Please lock all doors and windows when leaving the property or going to bed. Familiarize yourself with the location of fire extinguishers and emergency exits. Do not leave traces of food outside as it will attract bears.

Security Devices: For your safety and the protection of the property, Do not tamper with, disable, block, or relocate the Blink camera or components. Any interference will be considered a violation of house rules and may result in the immediate cancellation of your stay without a refund.

Cleanliness: We ask that you maintain the cleanliness of the cabin during your stay. Kindly remove your shoes when entering the cabin. Please don’t eat or drink in the bedrooms. 

Respect for Nature: As our cabin is located in a beautiful natural setting, we ask that you respect the environment by not littering, disturbing wildlife, or damaging any natural features.

Courtesy: Treat our cabin with the same respect and care as you would your own home.

Availability: As hosts we will make ourselves as available as possible to you during your stay. Please know that we are reachable virtually within standard business hours. If after this window, expect some delays in our responses. Should there be an emergency please call 911.

General Note: Breaking any of these House Rules will result in immediate termination of your reservation. Guests will be required to vacate the property, and no refund will be provided for any remaining nights. Additionally, any damages caused as a result of violating these rules will be charged to the guest.

The door code will be the last 4 digits of the phone number used to book your reservation!

Access codes work during the duration of the booking window.

Please see below for visual guide:

First aid kit and Fire Extinguishers: There is one fire extinguisher and fire blanket underneath the kitchen sink.

Emergency Contacts:

• In case of an emergency, call 911. Be sure to say "I'm at Wintergreen"

• Wintergreen Police: 1 (434) 325-1106

• Wintergreen Fire Dept. and Rescue Squad: 1 (434) 325-8538

Non-emergency:

• Wintergreen Police: 1 (434) 325-1051 (car trouble, minor accident, or a bear/wildlife issue)

Fire Extinguisher & First Aid Kit are located under the sink.

Open PDF ↗

READ BEFORE OPERATING

To use the fire pit table:

1.) Remove Fire Table Cover and Metal Cover Insert. (see photo #1)

2.) Open the propane valve using the hand turn on top of the tank. (see photo #2)

3.) Follow instructions found on the silver plate (see photo #3)

4.) *Important* When finished do not put the metal cover plate back on until it cools down.

5.) *Important* Turn off the propane when finished (turn to the right, clockwise) (see photo #2)

Safety Guidelines:

Do not cook food or burn any item: It’s not rated for cooking, use grill for food.

Clear the surrounding area: Ensure that the area around the fire pit table is clear of any flammable materials, such as leaves, branches, or outdoor fabrics.

Keep a safe distance: Maintain a minimum distance of 2-3 feet between the fire pit table and any guests, furniture, or structures to prevent accidents and fires.

Timer awareness: Familiarize yourself with the built-in timer on the fire pit table. Avoid resetting the timer multiple times in quick succession to prevent gas build-up and potential hazards.

Supervision: Always have an adult present while the fire pit table is in use, and never leave the fire unattended.

Extinguish the fire: When you’re finished using the fire pit table, ensure the flames are fully extinguished and the propane is turned off. Allow the fire pit table to cool down completely before covering or touching any components.

Pre-Grilling Preparations

• Open the Lid: Always start with the grill lid open to prevent gas buildup.

• Clean the Grates: Remove any residue from previous use with a grill brush.

• Organize Tools and Ingredients: Have everything you need nearby to avoid leaving the grill unattended.

Lighting the Grill

• Open the Propane Valve: Turn the propane tank valve counterclockwise to open.

• Set Burners to Ignite: Turn the first burner knob to the “Ignite” or “High” position.

• Ignite the Grill: Press the ignition button. If it doesn’t light within a few seconds, turn off the gas and wait a few minutes before retrying.

• Light Additional Burners: If using more burners, light them after the first one is ignited.

Preheating

• Close the Lid: After lighting, close the lid to allow the grill to preheat.

• Wait: Preheat for about 10-15 minutes until the grill reaches the desired temperature.

Cooking

• Adjust Temperature: Set burners to the appropriate heat levels for your cooking method (direct or indirect grilling).

• Place Food on Grill: Use tongs or a spatula to position food on the grates.

• Monitor Cooking: Keep an eye on the food, flipping or rotating as needed.

• Check Doneness: Use a meat thermometer to ensure foods reach safe internal temperatures.

Shutting Down the Grill

• Turn Off Burners: Set all burner knobs to the “Off” position.

• Close Propane Valve: Turn the propane tank valve clockwise to close.

• Let Grill Cool: Allow the grill to cool down with the lid open or closed, depending on the manufacturer’s instructions.

Post-Grilling Maintenance

• Clean Grates: After the grill has cooled slightly but is still warm, brush the grates to remove any remaining food particles.

• Empty Grease Tray: Dispose of grease properly to prevent flare-ups next time.

• Cover the Grill: Once completely cool, place a grill cover over it to protect from the elements.

Storage

• Secure Propane Tank: Ensure the propane tank valve is closed tightly.

• Store Tools: Keep grilling tools in a dry place.

Supervision: Never leave the grill unattended while in use, and always have an adult present during the grilling process.

*Only operable during (Nov-March)

Safety Guidelines:

Inspect the fireplace: Before using the fireplace, visually inspect the firebox, grate, and flue for any signs of damage or obstructions. If you notice any issues, please notify the property owner before using the fireplace.

Open the flue: Ensure that the flue is fully open before starting a fire to allow proper ventilation and prevent smoke from entering the living area.

Use the right materials: Use only seasoned hardwood logs for burning, and avoid using green wood, paper, or flammable liquids, as they can produce excessive smoke, creosote buildup, or cause a chimney fire.

Building the fire: Place the logs on the grate, leaving space between them for proper airflow. Use kindling or fire starters to ignite the fire, and then gradually add logs as needed.

Keep a safe distance: Maintain at least 3 feet of clearance between the fireplace and any furniture, decor, or flammable materials.

Supervision: Never leave a fire unattended, and ensure that there is always an adult present while the fireplace is in use.

Use fireplace tools: Utilize the provided fireplace tools, such as a poker or tongs, when adjusting the logs or tending to the fire to avoid burns or injuries.

Extinguish the fire: Allow the fire to burn down naturally, and avoid using water to extinguish it, as this can cause thermal shock to the fireplace components.

Remove ashes: Once the fire is out and the embers are cool, use a fireplace shovel to remove the ashes, placing them in a metal container with a tight-fitting lid.

By following these basic safety guidelines, you can enjoy the warmth and ambiance of the wood-burning fireplace while minimizing risks and maintaining a safe and comfortable environment for everyone.

Two options

Keurig: For single-serve coffee, lift the handle, insert a K-Cup, and close the lid. Fill the water reservoir if it’s low, select your desired cup size, and press “Brew.” The Keurig is quick and easy for individual cups.

Cuisinart Drip Coffee Maker: Ideal for larger batches. Add water to the reservoir (based on the number of cups desired) and place a coffee filter with ground coffee into the filter basket. Press “Brew” to start. You can set the timer if you’d like coffee ready at a specific time.

The GE electric range in our kitchen is perfect for all your cooking and baking needs. Here’s a quick guide on how to use it effectively:

• Stovetop: Turn the corresponding knob to select the desired heat setting for each burner. The stovetop heats up quickly, so start with a lower setting and adjust as needed. Only use flat-bottomed, compatible cookware to protect the glass surface.

• Oven: Press “Bake,” enter the desired temperature on the keypad, and press “Start.” The oven will preheat and notify you when it’s ready. Use “Broil” for high-heat cooking, ideal for meats and toasting.

• Timers: Set the timer by pressing “Timer,” then enter the time and press “Start.” This feature is helpful to keep track of cooking times without needing a separate timer.

• Safety Tips: Allow the stovetop and oven to cool before cleaning. Avoid placing heavy or sharp objects on the glass cooktop to prevent scratches.

With these simple steps, you’ll find this range easy to operate, whether you’re preparing quick meals or a full feast!

The thermostat is located on the living room wall. To adjust the temperature, simply press the up or down arrow buttons. Please be mindful of energy usage and keep windows and doors closed while the heating or cooling system is in use. The temperature should range should be 68-75.

Dark washcloths & hand towels are provided for use when removing make-up to help us preserve our white towel sets.

At the cabin you will find starter sets of the essentials: paper towels, toilet paper, coffee pods caf+decaf, as well as spices, olive oil, firewood and more.

24 Soothing Sounds（4 Types）to meet your different needs

5 different Fan Sounds: Mellow Fan, Vent Fan, Oscillating Fan, Box Fan, Industrial Fan.

5 different White Noise: Brown, Cinnamon, Amber, Pink, Pure White.

7 different Nature Sounds: Light Rain, Thunderstorm, Brook, Surf, Summer Night, Forest Birds, Frog.

7 different Unique Sounds: Lullaby no.1, Lullaby no.2, Lullaby no.3, Piano&Water, HeartBeat, Airplane, Playing Cat.

Block Disruptive Noises

We are often disturbed by some sudden voices, snore, car whistle, decoration noise, party noise, etc., this S3-ECO white noise machine can provide a flat signal at the frequency of 20Hz~20KHz, which can largely cover the other noises.

For Sleep, Rest, and Relaxation

If you are bothered by insomnia or stress, the voice of gentle Light Rain, Surf and Summer Night etc. will make you feel relaxed and happy as you are in the nature, get relaxing and gradually fall asleep.

Great for Privacy and Concentration

It can effectively buffer outside noise from loud neighbors, street sounds, and chatty coworkers, and you can be more concentrated on your studies or work. At the same time, you can prevent your whisper from being heard by others.

Helps Baby Settle In

Turn on the elesories S3-ECO noise machine, soothing sounds such as brown noise, lullaby, Forest Birds, etc. will give the baby a sense of security and create a sleepy atmosphere to help the baby calm down and sleep well and tight.

Adjustable Volume

The S3-ECO White Noise Machine includes Volume Down and Volume Up Buttons so you can get the sound just right.

Memory Function

The device will remember the last sound and volume you selected. It will be very intimate when you turn on the device which auto play the sound you like.

Timer

The timer (30/60/90min Options) is very useful if you don’t want to listen to the sounds for all night or if you are playing it to a child for a certain time.

Headphone Jack

It has a Headphone Jack which is really important if you want to listen privately and not to disturb anyone else.

Dates: Saturday of Memorial Day Weekend through Labor Day

Times: 2pm until 6pm daily

Hours listed are for unaccompanied guests of property owners and subject to change without notice.

Wintergreen Policy update 2024: No more keyrings. Guests must provide their full names to us for submission to Wintergreen. Bring your ID, as it will be checked against the paperwork.

Open PDF ↗

https://www.wtgpoa.org/pool-guest-registration-copy

Just in case basket: We are all human and even the best of us forget something :)

The bin that has some essentials to save you a trip to the store can be found in the front entry cabinet.

Help yourself to any “in case you forgot” items, but please ONLY take what you need.

You may notice we do not have any exterior trash bins.

The HOA Community guidelines does not allow houses to have exterior bins because of the 

bear policy.

Closet Location <3min away

Google Map link: https://maps.app.goo.gl/zMZt2PkmsJoZrxH56

Open PDF ↗

You'll want your own car here — the home, dining, hiking, the spa, and Discovery Ridge are all a short drive, and the mountain roads are winding (take it slow in snow or ice).

No Uber or Lyft — Nelson County is rural and rideshare doesn't operate out here, and cell service is spotty in places, so don't count on hailing a ride.

The resort shuttle runs during ski season only. For a Route 151 brewery/winery crawl, golf at Stoney Creek, or any group outing where nobody wants to drive, book a private shuttle or car service ahead (2–3 weeks out for weekends). See Corporate Car Service of Virginia in Explore, or search for a local wine-tour shuttle.

Lift tickets & ski/snowboard rentals are at the base near The Edge — pre-purchase online to skip the window queue. Snow tubing at The Plunge needs a separate ticket.

Gas: The Market in the resort village is the only gas station on the mountain — otherwise the nearest gas is in Nellysford (~20 min down). Top off before you head back up.

Quick needs: The Market covers the basics — deli sandwiches, a pizza counter, grocery staples, Virginia-made products, beer & wine — convenient but small.

A real grocery run: Nellysford Market (~15 min, limited selection), Food Lion in Lovingston (~25 min), or Walmart + Kroger in Waynesboro (~30 min, easy from I-64).

Staying connected: cell service is unreliable on parts of the mountain — the home's WiFi is your dependable connection, and the Mountain Inn has free public WiFi in a pinch.

Medical: urgent care in Lovingston (~25 min); the nearest ER is UVA Medical Center in Charlottesville (~45 min). Call 911 for any emergency.